Microsoft Publisher 2010 - Disable Hyphenation in New Text Boxes

SUMMARY: Prevent Publisher 2010 from automatically hyphenating text inside new text boxes.

Tired of seeing automatic hyphenation in every text box you add to Microsoft Publisher 2010 documents? While hyphenation is useful in that you can fit more text inside a smaller amount of space, some document designers dislike this practice and would rather choose if and when hyphenation should occur depending on the document type and intended audience.

To prevent Publisher 2010 from auto-hyphenating words inside every new text box created, make the following tweak:

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + F, then the letter T.)

3. The "Publisher Options" dialog box appears. Click "Advanced" in the left pane.

4. Underneath "Editing options", uncheck "Automatically hyphenate in new text boxes".

Preventing Publisher 2010 from forcing hyphenation to occur in all new text boxes

5. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft Word 2010 - Gain a Few Extra Pixels; Disable the Vertical Scroll Bar

SUMMARY: Turning off Word 2010's vertical scroll bar may make it easier to view/edit documents without having to scroll horizontally.

If you have a smaller monitor or zoom past 100% to view and edit your Microsoft Word 2010 documents, you may be forced to scroll horizontally as the entire page width cannot be viewed onscreen.

If you need just a few more pixels to keep from having to scroll through your documents horizontally, how about removing the vertical scroll bar? If you don't need it to navigate through your documents via the mouse (remember Page Up and Page Down work as well as your cursor keys), hide it by doing the following:

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + T, then the letter O.)

3. The "Word Options" dialog box appears. Click "Advanced" in the left pane.

4. In the right pane, underneath "Display" (you may have to scroll down), uncheck "Show vertical scroll bar".

5. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft Excel 2010 - Working on a Wide Worksheet? Make ENTER Move to the Right

SUMMARY: If you're editing a wide worksheet with the 10-key, you might find it more convenient to have the ENTER key move the cursor to the cell to the right.

By default, when editing a worksheet in Microsoft Excel 2010, you can press the Tab key to move the selection cursor to the cell to the right, and Enter moves to the below cell.

If you're editing a wide worksheet with a 10-key, you might find it more convenient to have the Enter key move to the cell to the right, just like the Tab key. The following shows you how to make this change. In fact, you can have Enter move up or to the left, if desired:

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + T, then the letter O.)

3. The "Excel Options" dialog box appears. Click "Advanced" in the left pane.

4. In the right pane, underneath "Editing Options", make sure "After pressing Enter, move selection" is checked.

5. Underneath, click the pull-down next to "Direction" and choose the desired direction the cell selection should move after pressing Enter.

Changing the cell selection direction when pressing the Enter key

6. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft PowerPoint 2010 - Give a Picture a Reflection

SUMMARY: Make a picture in a PowerPoint 2010 presentation appear to cause a reflection on a glossy surface.

One commonly-used graphics design technique that adds depth to an image is to have it look like a picture is causing a reflection on a glossy surface. Such a feature is easy to implement in Microsoft PowerPoint 2010 as several built-in reflection types are available. Dedicated tweakers can go a step further and configure the exact reflection size, offset distance, transparency, and blur.

1. Select a desired picture.

2. Click the "Format (Picture Tools)" tab that appears.

3. In the "Picture Styles" group, click the "Picture Effects" button / pull-down.

4. Select "Reflection" from the pop-up menu that appears.

5. A secondary pop-up menu appears where you can choose from nine default reflection types.

Adding a reflection to a picture in a PowerPoint 2010 presentation

If you're detail-oriented and want to fine-tune the reflection effect, click the "Reflection Options" menu item instead. From here you may modify:

* Reflection transparency (0% opaque, 100% fully transparent)

* Reflection size (as a percentage of the original image, from 0% to 100%)

* Reflection distance (how far the reflection should appear from the original image)

* Blur (the greater the number, the more "out-of-focus" the reflection will appear)

Click "OK" on the dialog box to close it.

Tweaking advanced Picture Reflection options in PowerPoint 2010

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Microsoft Outlook 2010 - Start Outlook in the Calendar or other Folder

SUMMARY: Instead of displaying your Inbox when opening Outlook 2010, view a different folder instead.

When opening Microsoft Outlook 2010 you are immediately presented with a view of your Inbox. Depending on your work habits or needs, you might find the Calendar the first thing you want to view when you start your day. Or, you might have important electronic mail automatically filtered to a different folder and want to view that information first.

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + F, then the letter T.)

3. The "Outlook Options" dialog box appears. Click "Advanced" in the left pane.

4. In the "Outlook start and exit" section, click the "Browse" button next to "Start Outlook in this folder".

Configuring Outlook 2010 to start in a different folder besides the Inbox

5. The "Select Folder" dialog box appears. Choose your desired Outlook 2010 starting folder.

Selecting a folder to start in when opening Outlook 2010

6. Click "OK" to close the dialog boxes.

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Microsoft Excel 2010 - Hide Recent Documents or Show More

SUMMARY: Configure Excel 2010 to hide the list of recent documents for privacy, or show more of them.

As with other Office 2010 applications, Microsoft Excel 2010 keeps a list of recent workbooks, allowing you to directly access frequently-edited documents without having to navigate your computer or network drives. If you have workbooks located in a variety of locations, this Recent list may prove very useful.

While Excel 2010 by default displays the last 25 documents, if you work on many workbooks you may want to increase this number up to 50. On the other hand, if you are worried about privacy you may wish to disable this list altogether.

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + T, then the letter O.)

3. The "Excel Options" dialog box appears. Click "Advanced" in the left pane.

4. Underneath "Display" (you may have to scroll down), next to "Show this number of Recent Documents" enter a number from 0 to 50, 0 to disable this list.

Configuring Excel 2010 not to show any recent documents

5. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft Visio 2010 - Make It Easier to Select Multiple Shapes

SUMMARY: When using a selection rectangle in Visio 2010, select objects even if the rectangle does not completely surround them.

When trying to select multiple shapes in a Microsoft Visio 2010 diagram by creating a selection rectangle, you might find the process tricky as Visio requires you to completely surround each shape for it to be added to the selection. This can especially be true if you are editing a diagram on a laptop and using a touchpad / trackpad or other non-mouse pointing device.

By making a simple tweak, you can add objects to the selection by surrounding only part of them with a selection rectangle. While this may cause inadvertent selections in some cases, you might find the ease in selecting a large group of objects to more than make up for that in the long run.

Selecting multiple objects in a Visio diagram by only partially surrounding them with a selection rectangle

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

3. The "Visio Options" dialog box appears. Click "Advanced" in the left pane.

4. Underneath "Editing options", check the "Select shapes partially within area" box.

5. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft Publisher 2010 - Change an Image / Photo's Brightness and Contrast

SUMMARY: Tweak an image's brightness and / or contrast in Publisher 2010 without loading an external image editor.

While Microsoft Publisher 2010 does not include a full-featured image editor, you can make a few simple adjustments to images inside a publication without having to open an external editor.

If you need to tweak an image's brightness or contrast to better fit a publication, making these changes requires just a few clicks:

1. First, select the image you wish to modify.

2. Click the "Format (Picture Tools)" tab that appears in the Ribbon.

3. In the "Adjust" section, click the "Brightness" or "Contrast" button as needed.

4. From the pull-down menu, choose from 40% to -40% brighter / darker or more / less contrast. If needed, click "0% (Normal)" to reset the brightness or contrast.

Adjusting an image's contrast in Publisher 2010

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Microsoft Publisher 2010 - Toggle Viewing Hidden Characters Such as Paragraph Markers

SUMMARY: Toggle viewing paragraph and other formatting characters inside textboxes in Publisher 2010 documents.

Depending on your needs when editing publications in Microsoft Publisher 2010, it might prove useful to view paragraph marks and other formatting characters inside text boxes.

Possible uses include determining if extra spaces between characters is due to full justification or extra spaces accidentally pressed between words, and whether breaks between paragraphs are true breaks (with a paragraph symbol) or several soft returns (with arrows pointing to the left). You can also at-a-glance determine if indented lines are caused by manipulating the ruler or pressing the Tab key (with arrows pointing to the right), or where a story connected between multiple text boxes actually ends (with a circle containing four lines sticking from the corners). You can see some of these symbols in the below example.

To toggle the display of these characters:

* Click the "Home" tab in the Ribbon, then in the "Paragraph" section, click the "Special Characters" button at the top-right.

OR:

* Press CTRL + SHIFT + Y

Viewing special characters while editing a Publisher 2010 document

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Microsoft Word 2010 - Finished With Your 2,000 Word Book Report? And Other Counting Features

SUMMARY: Quickly display the number of pages, words, characters, paragraphs, and lines in your Word 2010 document.

For various reasons you might need to know how many words or paragraphs are in your current Microsoft Word 2010 document (school report or essay being a couple).

While the word and page counts may appear in the status bar, here are two ways to get the more detailed information:

A. Click the "Review" tab in the Ribbon, then click the "Word Count" button in the "Proofing" group.

Displaying the word, paragraph, line, etc. count in Word 2010

B. Click the word count section ("Words:") in the Word 2010 status bar.

Note that by selecting a block of text before performing one of the above two actions, Word 2010 will display detailed information about only the selected text, not the whole document.

Also note that the "Word Count" dialog box by default counts words inside textboxes, footnotes, and endnotes. This may not be desirable, so be sure to uncheck the box to view what many people would consider a more accurate word count.

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Microsoft Outlook 2010 - How Much Hard Drive Space is Used by Folders?

SUMMARY: Running out of hard drive space? Find out how much room is taken by a folder and all its subfolders in Outlook 2010.

If you're running out of room on your hard drive, it might prove useful to see how much room is taken up by e-mail contained inside folders in Microsoft Outlook 2010. This way you can determine if you need to clean up some of your folders, perhaps backing up old yet important e-mail to external media.

1. In the Navigation Pane, right-click a folder to examine and choose "Properties" from the pop-up menu.

Accessing Properties for a folder in Outlook 2010

OR:

1. In the Navigation Pane, click on a folder to examine. Then, click the "Folder" tab in the Ribbon and click "Folder Properties" in the "Properties" section.

Accessing Folder Properties via the Ribbon in Outlook 2010

2. The "Properties" dialog box appears. Click the "General" tab if it is not already selected.

3. Click the "Folder Size" button.

4. The "Folder Size" dialog box appears, showing you the folder size including and excluding subfolders. Subfolders (if any) are then listed along with their sizes.

In Outlook 2010, viewing the folder size of an example Inbox and folders contained therein

5. Click "Close" to close the "Folder Size" dialog box, then click "OK" to close the "Properties" dialog box.

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Microsoft Word 2010 - Automatically Attach Document Properties to Printouts

SUMMARY: Attach the document filename and path, title, last saved date, number of words, and other information to the end of printouts in Word 2010.

You might find this feature useful in some situations - Microsoft Word 2010 can be configured to automatically attach a sheet of document properties to the end of all printouts. This type of information includes:

* Document file and path
* Title
* Subject
* Author
* Creation, Last Saved, and Last Printed Date
* Number of Pages, Words, and Characters

The following screen shot shows a sample, and below that are instructions for turning this option on:

An example document properties printout in Word 2010 (with some information intentionally blurred in this screenshot)

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + T, then the letter O.)

3. The "Word Options" dialog box appears. Click "Display" in the left pane.

4. In the right pane, underneath "Printing options", check "Print document properties".

5. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft PowerPoint 2010 - Leave the Text, Take the Formatting (Away)

SUMMARY: Have you tweaked the formatting of a section of text inside a PowerPoint 2010 presentation to the point it is unusable? Quickly remove all formatting while keeping the text intact.

So you've tweaked and tweaked and tweaked a block of text in a Microsoft PowerPoint 2010 presentation by adding reflections, glowing effects, shadows, texture fills, and more. What if you don't like the results and want to return it back to normal, and repeatedly pressing CTRL + Z doesn't work because you've gone past the number of undos PowerPoint 2010 allows? How do you quickly remove all text formatting?

The first step (and depending on your tweaks, perhaps the only one required) is to apply the Clear All Formatting tool. Highlight the offending text and either:

A. Select the "Home" tab in the ribbon, then click the "Clear All Formatting" button in the "Font" section (see the screenshot to the right).

OR

B. Press CTRL + SPACE

Unfortunately, if you've applied the 3-D Rotation or Transform effect on the text, the "Clear All Formatting" tool will not remove this. Here's how to clear WordArt effects:

1. With the text still selected, click the "Format (Drawing Tools)" tab in the Ribbon.

2. In the "WordArt Styles" section, click the "Quick Styles" button if it appears. Otherwise, you should see a group of letter A's. Next to these should be a down pointed arrow with a line over it - click it. See the screenshot to the right.

2. A pop-up appears with a variety of WordArt styles. At the bottom, click "Clear WordArt".

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Microsoft Excel 2010 - Rotate Text for Effect

SUMMARY: Make header cells in an Excel 2010 worksheet stand out by rotating text.

To draw attention to certain text inside a Microsoft Excel 2010 worksheet, such as the headers of a table, you might consider rotating the text. You can rotate text any degree or display text vertically.

1. Select a cell that you would like to rotate.

2. Click the "Home" tab in the Ribbon.

3. In the "Alignment" section, click the "Orientation" button - it looks like the letters "ab" rotated and an arrow underneath them. See the below screenshot:

Rotating text inside a cell in an Excel 2010 worksheet

4. A pop-up menu appears; choose from the following choices:

* Angle Counterclockwise (45 degrees)
* Angle Clockwise (45 degrees)
* Vertical Text (Stackes the characters of a cell on top of each other)
* Rotate Text Up (90 degrees)
* Rotate Text Down (90 degrees)

If you want more control over the degree of rotation, click the "Format Cell Alignment" option. This opens the "Format Cells" dialog box to the "Alignment" tab.

You can either enter the number of degrees to rotate in the box next to "Degrees", or click on anywhere in the half-circle underneath "Orientation" to visually choose your angle. Or, if you decide you want to stack the text vertically, click the box labeled "Text" with stacked letters next to the semi-circle.

When done, click "OK" to close the dialog box.

Rotating text inside a cell in an Excel 2010 worksheet by 65 degrees

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Microsoft PowerPoint 2010 - Force All Documents to Open in a Particular View

SUMMARY: If you open many PowerPoint 2010 documents daily and every author saves them with their own view, force PowerPoint to start on one particular view.

If you work in an office environment requiring the opening of many Microsoft PowerPoint 2010 presentations from a variety of authors, you may have noticed that presentations get saved with a variety of views. Perhaps one person was working on Notes when they saved their presentation, another likes using the Outline View, and yet another forgoes notes and displays slides along with thumbnails.

Instead of opening every presentation in the view saved inside the file, you can force PowerPoint 2010 to open every presentation in the view you desire.

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + T, then the letter O.)

3. The "PowerPoint Options" dialog box appears. Click "Advanced" in the left pane.

4. Underneath "Display", next to "Open all documents using this view", click the pull-down. From here you can choose from the following options:

* The view saved in the file (default)

* Normal - outline, notes and slides

* Normal - thumbnails, notes and slide

* Normal - outline and slide

* Normal - thumbnails and slide

* Normal - notes and slide

* Normal - slide only

* Outline Only

* Slide Sorter

* Notes

Configuring PowerPoint 2010 to open documents in a particular view

5. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft Excel 2010 - Choose Where Saved and AutoRecover Files Go

SUMMARY: If you need to store workbooks and AutoRecover files elsewhere, configure Excel 2010 as to where they should be placed.

Do you have multiple hard drives or partitions and want to save Microsoft Excel 2010 workbooks and AutoRecover files on a location reserved for data? Or do you just want to organize your files differently on your one hard drive / partition?

By default, Excel 2010 saves AutoRecover files in your user's "AppData" folder (for Windows 7 users, this is C:\ Users\ [YOUR_USER_NAME]\ AppData\ Roaming\ Microsoft\ Excel\). While workbooks can be saved anywhere, the default location is your Documents folder (for Windows 7 users, this is by default C:\ Users\ [YOUR_USER_NAME]\ Documents). Here's how to change these locations:

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + T, then the letter O.)

3. The "Excel Options" dialog box appears. Click "Save" in the left pane.

4. In the right pane, underneath "Save workbooks", you will find two text boxes. One is next to "AutoRecover file location", the other next to "Default file location". Click on a box and enter a new path to change the respective file location. Note that you must enter path names exact as there are no "Browse" buttons.

Configuring Excel 2010 where to save AutoRecover files and workbooks

5. Click "OK" on the bottom-right of the dialog box to close it.

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Microsoft Word 2010 - Stop Hyperlinking URLs Already!

SUMMARY: Word 2010 automatically hyperlinks URLs and network addresses as you type them into your documents, even gopher addresses. Learn how to stop this practice.

Type a network or Internet path into a Microsoft Word 2010 document, even one relating to the gopher protocol, and Word will cheerfully convert the text into a live hyperlink. The text becomes blue and underlined, and holding down the Ctrl key while clicking a link accesses it.

Though some like this practice, others find this automatic hyperlinking extremely irksome as they want hyperlinks to share the same text formatting characteristics as surrounding text. So, here's how to stop it:

1. Select the "File" tab in the Ribbon.

2. The Microsoft Office Backstage View appears. Click the "Options" button.

(Or instead of steps 1 and 2, press Alt + T, then the letter O.)

3. The "Word Options" dialog box appears. Click "Proofing" in the left pane.

4. In the right pane, underneath "AutoCorrect options", click the "AutoCorrect Options" button.

Changing Word's AutoCorrect Options

5. The "AutoCorrect" multi-tabbed dialog box appears. Click the "AutoFormat" tab.

6. Underneath "Replace", uncheck the option: "Internet and network paths with hyperlinks".

Removing automatic path hyperlinking in Word 2010, part 1

7. Click the "AutoFormat As You Type" tab.

8. Underneath "Replace as you type", uncheck the option: "Internet and network paths with hyperlinks".

Removing automatic path hyperlinking in Word 2010, part 2

9. Click "OK" on the dialog boxes to close them.

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